How Do I Write a Medical Receptionist Cover Letter?

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  • Written By: K. Kinsella
  • Edited By: Shereen Skola
  • Last Modified Date: 31 March 2020
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Employers that are accepting applications for medical receptionist jobs normally ask job seekers to submit a resume and a cover letter. While letters vary depending upon the specific job duties, a medical receptionist cover letter should briefly explain why a particular candidate is qualified to fill a specific job opening. A medical receptionist cover letter should include some but not all of the same information as a resume but it should also include an explanation as to how the job seeker came to find out about the job.

The first information that appears on any cover letter should be the writer's name, address and contact information including a phone number and or an email address. Typically, a medical receptionist cover letter should include a formal greeting such as "To whom it may concern" although in some cultures less formal greetings are appropriate particularly if the writer knows the name of the hiring manager. Additionally, most cover letters include a formal sign-off and while letters are typically typed, a cover letter should include the job applicant's actual signature.


Receptionists are responsible for answering correspondence, scheduling appointments and handling other basic administrative duties. Therefore, a medical receptionist cover letter should briefly detail any secretarial or office administrative courses the writer has completed. The applicant may also briefly mention some of the software packages that he or she has previously used. If an applicant has prior receptionist or administrative experience then details of that work history including number of years employed in such a role and the type of work involved may also be mentioned.

In some instances, receptionists have to print out medical prescriptions and many people employed in these roles have to regularly liaise with pharmacists and health insurance providers. Many medical companies prefer to hire individuals who have some knowledge of medical procedures. In some instances, a receptionist may even have had to complete a specific medical related training course. Details of any such vocational training should always be mentioned in the main body of the cover letter.

The last paragraph of a medical receptionist cover letter is the point at which many people choose to list their personal attributes. Someone applying for such a role may wish to mention organizational or interpersonal skills, as these are qualities that many employers look for in a receptionist. Many people recommend closing a cover letter with a presumptive closing statement that suggests that the hiring manager will be contacting the applicant in the near future. Other people suggest using a less forward closing statement; instead stating that he or she is hopeful of hearing from the hiring manager.


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