To create the best invoice layout, begin by designing a template on your computer. You might search online for sample templates, or you may just create your own. While you are making a template, keep in mind that it is important to keep the invoice layout detailed, but simple to read and understand. You do not want people to guess at how much they owe you.
In general, the information that should be included in an invoice layout includes your name, address, and phone number; the name of the company for which you are working and their contact information; and a detailed account of the work that was done. This may be divided up by type of project or date. It may be helpful to create a table that specifies the type of work that was done, the date on which the work was completed, and the number of hours that were spent.
Of course, the most important part of an invoice layout is the amount of money that is being billed. Specify whether you are charging a flat fee for goods or services, or billing by the hour. If you bill by the hour, be prepared to show documentation stating the hours per day that you worked. This type of invoice layout is more appropriate for services being provided, such as by a freelance contractor, for example.
Another type of invoice layout might be for goods sold. This one can be much simpler, and just include the item, the price, any taxes or extra charges such as shipping, and the total amount. No matter what you are creating an invoice for, design an invoice that clearly accounts for every single charge being made. Every charge should likely have its own line, to make it clear and easy to read. Be sure to note any account credits from previous payments.
In addition, whether you print or email your invoices, make them appear professional and easy to read. Use black text and a clear font; do not use different types of fonts or unnecessary images. You may also choose to include the due date on your invoice; this depends on the type of company for which you are working, if you have worked or provided goods for them before, and the type of working relationship that you have. If you have issued a customer number or invoice number, be sure to include that on the invoice as well.