How Do I Choose the Best Web Conference Server?

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  • Written By: C.B. Fox
  • Edited By: Susan Barwick
  • Last Modified Date: 10 October 2019
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When determining the best web conference server to use, consider what the technology will be used for. Servers that handle video conferencing require different resources, hardware, and software than those that handle online forums or message board conferencing. The number of users that will access the server will affect how much bandwidth is needed and the amount of data handled will affect how much hard drive space is needed by the server. Services and support offered by the company that handles the server should be considered, too.

A web conference server is used as a central meeting place for many different people or computers. Many different types of data can be fed into a remote web conferencing server and accessed by other members of the group in real time or at their convenience. These servers can host video seminars, display chat texts, share slide show presentations, and provide a number of other services. The resources required by a company that wishes to hold live video conferencing with multiple participants around the world are different than the resources needed to conference via web chat or message boards. Choosing a web conference server that fits the specific needs of the client is important in order to manage the cost of the service.


While there are a number of companies that provide free conferencing features, they may be less reliable than paid services. Determining a reasonable budget and searching for companies that offer service within that price range is a good way for a person or business to narrow down the selection of web conferencing servers. In this way, companies and individuals can get what they need out of a web conference server without paying for more than what they will use.

Assistance from the service provider is another consideration that can help a company choose the best web conference server. In many cases, computers from a wide area will connect to the host server remotely. Since they are not all in the same vicinity, it is not possible to have an on-site Internet technology support person to help people when there are problems. Working with a web conference server that offers excellent customer support can help ensure that web conferencing runs smoothly.


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