A church secretary typically has similar duties to those of any other secretary or administrative assistant. To become a church secretary, you usually need a minimum level of education, such as a high school diploma or its equivalent, along with some practical office experience. Vocational schools, business schools, community colleges, and four-year universities are all examples of institutions that can train you to become a church secretary. Working in a church office normally requires basic skills, such as organizational abilities, good oral and written communication skills, and experience with computers and related equipment. During your job search, you should research available positions to determine the necessary qualifications for applicants, and then follow the church's procedures for submitting your application.
Usually, the level of education required to become a church secretary is the completion of high school or its equivalent for entry-level jobs. Additional training options can include vocational school courses and degree programs offered by business schools and community colleges. Some employers may have additional requirements, such as proof of a four-year college degree and experience as an executive secretary, depending on the organization.
When applying to become a church secretary, you will probably be asked to demonstrate your knowledge of basic office procedures, which typically include handling telephone calls, greeting visitors and scheduling appointments. Additional administrative tasks normally include operating a computer as well as a fax machine and copier. Church secretaries also usually manage the mail and the acquisition of supplies.
Church secretaries also need good writing and technical skills to create bulletins and newsletters, and they are sometimes asked to maintain the church's website. If you hope to become a church secretary, you may also need additional training in finances in order to oversee the church's bank account or payroll. These financial skills can also help you with writing annual reports, which may be among the job responsibilities.
One often applies for these secretarial positions through contacts listed on job ads or those found through through a placement agency. Often, it is advantageous to be a member of the church to which you are applying. You should check the application guidelines because, in some cases, the church will require its employees, including secretaries, to be of the same faith.
When you become a church secretary, you also might have specific responsibilities to the church. These could include planning and attending board meetings and committee meetings, keeping minutes and files, and maintaining church membership records. Church secretaries often assist with fundraising activities and church ministries, along with performing additional duties as needed by the church leadership. In order to become a church secretary, other helpful skills and traits to have include a commitment to customer service and a friendly demeanor when dealing with church members and the public.