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What Is Fill Rate?

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  • Written By: Osmand Vitez
  • Edited By: PJP Schroeder
  • Last Modified Date: 11 November 2016
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Inventory management includes several tasks and activities that center on a company’s goods for sale. The fill rate represents a company’s ability to meet current demand with inventory on hand. Accountants and managers are typically responsible for determining how much inventory is necessary to have on hand at all times. A stock out occurs when the fill rate exceeds current inventory. This occurs when a business does not have enough products on hand to meet consumer demand.

Many different formulas exist for calculating inventory fill rate. A closely related inventory formula is the safety stock calculation, which represents the stock kept on hand to mitigate or eliminate stock outs. Companies use these technical mathematical formulas to ascertain how the this rate compares to the safety stock calculation. Information pieces needed to complete the safety stock and fill rate formulas include lead time, logistics, inventory turnover, and other data specific to the company’s inventory process. Companies typically compute these formulas on a monthly or quarterly basis.

A basic formula for inventory fill rate is to convert goods sold into a percentage from goods on hand. For example, a company stocks 100 widgets for sale; over the next 30 days, the company sells 73 widgets. The company’s inventory fill rate is 73 percent. Essentially, the formula means very little on its own. That gives rise to the more technical inventory formulas that provide more information on safety stock, logistics, and other factors that impact a company’s inventory process.

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Accounting ratios can also play a role in calculating this rate. These include inventory turnover and inventory period. Inventory turnover tells a company how many times each year a company sells through its entire stock of inventory. The basic formula is to divide average inventory into the cost of goods sold; to find average inventory, add the beginning inventory to the ending inventory and divide by two. A high figure indicates the company sells through its inventory several times a year, requiring high stock levels to ensure a good fill rate.

Inventory period is the number of days of inventory currently on hand. This helps a company work its way into the inventory fill rate formula. The inventory period formula is average inventory divided by cost of goods sold, with average inventory being beginning inventory plus ending inventory divided by two. A high ratio indicates a company has several days of inventory on hand for sale. This means that safety stock should be higher.

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miriam98
Post 4

@SkyWhisperer - Just let a software program do your job and you’ll be good to go. The way I see it, you’re chasing a moving target with all of these methods.

Like you said, consumers do change their habits and emergencies do happen. Computer programs can provide historical trends as well as provide what I think would be more accurate projections, even in emergency situations.

SkyWhisperer
Post 3

@nony - No calculation will be perfect. Let’s say you use accounting ratios for your order fill rate. So you figure out how many times a year you sell out your goods and then do some division.

What happens if consumers are no longer interested in some of those goods? Consumer tastes can be fickle. As a result it throws your calculation off and you find yourself revisiting your numbers on a more frequent basis to get an accurate reflection of how much stock you really need to keep on hand.

nony
Post 2

@everetra - Well, the safety stock calculation should take care of that problem; its purpose is to meet the demand in case of emergencies.

However the real issue is the magnitude of the emergency. If it’s the kind of thing where a weather storm wipes out a whole town, it’s possible that the safety stock calculation may fall woefully short.

You can’t always anticipate worst case scenarios. The problem is that all of these calculations mentioned here base their calculations off weekly or monthly or yearly averages of units sold.

Emergency demand situations however create sudden demand for very short periods, like days in most instances.

everetra
Post 1

I’m sure that the fill rate calculation would work fine in most circumstances. However, there are cases where you find yourselves in a stock out.

For example, if there’s a national or even regional emergency where there is sudden high demand, it’s hard to keep enough inventory on hand to meet the needs of the people.

I think that there should be a tweak to the calculation to use in sudden peak demand periods. Maybe there is, I don’t know. I know that when big hurricanes hit the Gulf coasts a few years ago stores had trouble keeping their shelves stocked with goods.

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