@allenJo - Yes, it can be an ugly process and unfortunately there are many hands trying to get their hands in the cookie jar to collect estate proceeds as they are being doled out. However, I think the procedures should be followed so that the IRS doesn’t wind up paying the executor an unwelcome visit.
First and foremost the executor will have to set up an estate bank account, and all proceeds from probate will go through this account.
If you are the executor, this should be the first order of business. This account will be kept separate from the accounts of any other surviving relatives, so that there is no funny business going on.
Then everyone who has legal claim to the estate will be notified, including any creditors as well. It takes time, and if, like me, you’ve been through it before, you see sides of your relatives you’ve never seen before.