An operational audit tests a company’s internal systems and procedures used to produce its goods and services sold to consumers. These audits test production operations for efficiency and effectiveness. Audits may be conducted by internal employees or external auditors with business experience relating to the company's operational procedures. Operational audits are usually a deeper review of company operations than a financial audit, which is conducted in an after-the-fact audit process. Benefits from operational audits include objective opinions, improved workflow or cost allocation processes and quicker turnaround times.
Staff accountants or accountants from public accounting firms usually conduct operational audits. Using staff accountants for an internal operational audit allows companies to have an objective opinion on how well the company is using their business resources. Department managers may have a tendency to fudge their audit figures since they often receive compensation bonuses or pay increases from improved operations. Public accounting firms sometimes are used for operational audits to inform outside stakeholders on the operational strength of a company’s operations. Objective audit opinions may lead companies to increase their production cost controls.
An operational audit usually uncovers inefficient use of resources or wasted capital. Auditors can test for wasted resources by reviewing the process used to obtain, warehouse and deliver production materials to the production department. Administrative departments may also be reviewed during the operational audit process. These areas can increase costs by employing too many individuals or having an improper workflow. Slow internal business processes can delay critical wealth-generating operations. Auditors often test cost allocation processes during operational audits to determine the strengths and weaknesses of this system.
Cost allocation processes are an important step in the operational audit process as well. Companies must accurately allocate all production costs to goods and services in order to earn the highest possible profits. Poor quality materials, untrained labor and inefficient production processes are significant factors that can skew a company’s cost allocation process. Cost allocation is generally based on using similar materials and labor to consistently produce goods and services. Department managers operating outside these guidelines may also slow the company’s production timeline.
Delays in business operations increase business costs and generate fewer consumer sales. Operational audits help companies find these delays and determine solutions to improve these issues. Improved production processes can lead to quicker turnaround times of raw materials to finished goods. Operational audits focus on decreasing the amount of time needed to produce and deliver goods to retailers and wholesalers. These improvements can lead to higher amounts of capital to further improve business operations.
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anon180772
Post 5 |
What if as an internal auditor, you empower the department managers to do their own daily, weekly, monthly audits so that they as those in the trenches are always aware of what they could be better? You know, train them to analyze their department's numbers, processes, reasonable expectations, and such. And of course, as mentioned, be open to employees' recommendations.
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miriam98
Post 4 |
@allenJo - I think another problem is the gap between industry knowledge and what the auditor knows. For specialized industries, such as engineering, it becomes difficult to imagine how an auditor can improve processes except in a general sense. The employees themselves may have a better idea on how to cut costs and improve procedures, since they muck around in the trenches all day long. Therefore management needs to spend some time listening to the employees and ask for their advice, as you said.
The suggestion box needs to become more than a polite nicety. It needs to be something that really empowers employees to know that they can make a difference in how their company is run. When this kind of cooperation happens at the lower rungs then true improvements will begin. |
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allenJo
Post 3 |
@NathanG - I agree with everything you said. None of those outcomes help the company in any way. That doesn’t mean the auditor’s job is useless or not practical. It does mean, in my humble opinion, the first order of business for a compliance auditor should be to establish trust with the employees.
He should meet with them individually and build some rapport. Most of all, his first priority should be to listen before even thinking of making suggestions. Otherwise, he will wind up making recommendations to management that get dispensed to employees but don’t get implemented, not in a way that brings meaningful improvements. |
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NathanG
Post 2 |
In our company the problem has been more to do with egos than anything else. From the perspective of the employee, here is this auditor stepping in to evaluate processes and tell people how to do their jobs better. He has this operational audit checklist he has to tick off, and based on this he makes suggestions.
The employee either butts heads against these “suggestions,” or worse, does them out of sense of fear—thinking his job may be on the line. So a sense of panic sets in, and while he wiles away at his job duties he secretly plans an exit strategy. |
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BadJohnson
Post 1 |
That's what I thought it was. Realistically, though, I think compliance with such audits tends to slow production, at least that's been the case in my experience. Though I understand why they do what they do, and I'm sure that audits do prevent problems in some cases, the auditors that I have had interactions with tend to focus more on theoretical solutions that don't really work out practically in the every day running of a shop. I'd love to hear about others people’s experiences with these things though -- maybe I just have had bad experiences. |