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What is a Workflow Monitor?

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  • Written By: Victoria Blackburn
  • Edited By: Bronwyn Harris
  • Last Modified Date: 29 November 2016
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A workflow monitor is a type of software program that displays information about the activity status of the flow of work in a business or organization. Workflow is the term used to describe the progress of the work that is getting done. The flow of work is often designed by a series of tasks or processes that contribute to the end result. A system that monitors workflow can provide a variety of benefits to the administrators of organizations and business users, such as measuring the actual amount of work done, as well as the overall progress and productivity on a project.

Tracking productivity is one of the main reasons why organizations or businesses use workflow systems. Productivity and resource management are essential in the business world. A tool that can provide insight into the flow of work and the analysis of how the work is getting done can make a difference in the success of any business. Collecting, sorting, and compiling data are benefits of workflow monitors. Using a system to gather and interpret data not only takes the potential for human error out of the process, but saves time and improves efficiency.

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Workflow monitors can be set up to meet the specific needs of the business, such as providing reports or productivity measures. Most programs have a tracking database that is designed to identify and collect the information needed by the business. The workflow monitor allows users to view the information about the specific work processes that are identified by the database. These work processes are then displayed on a screen, allowing the user to monitor essential workflow functions in various areas of the business. Times, flow of information and effectiveness of the process are all things that can be measured this type of monitoring system.

Many essential data functions are made possible with the use of a workflow monitor. These functions would otherwise have to be tracked by hand. A workflow monitor can show logs for all identified events or business processes. The monitor can gather data for the purposes of analysis and compile essential business information to prepare for changes or quality reviews of business operations.

A workflow monitor also offers a variety of specialized reporting tools and software packages that can be customized and added to the system to meet the business needs. One example of this is monitoring the time it takes for a certain task to be accomplished, or tracking employee productivity on a production line. Alerts can also be set up with the workflow monitor to allow the detection of certain conditions that may damper productivity. By setting up alerts, the company can be proactive about finding and correcting potential issues with processes or productivity.

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