Category: 

What is a Competency Management System?

Article Details
  • Written By: Karize Uy
  • Edited By: Lauren Fritsky
  • Last Modified Date: 29 November 2016
  • Copyright Protected:
    2003-2016
    Conjecture Corporation
  • Print this Article
Free Widgets for your Site/Blog
Helium is the only element that was discovered in space before it was found on Earth.  more...

December 10 ,  1948 :  The UN adopted the Universal Declaration on Human Rights.  more...

A Competency Management System (CMS) is a tool that many companies and organizations use to determine and improve an employee’s level of competency. It is usually a web-based or software application, making it easier and more accessible to use. The CMS can also provide faster results and a more objective analysis of an employee’s competence.

A modern Competency Management System acknowledges the uniqueness of an individual. By identifying an employee’s strengths and weaknesses, it can create a learning and training program customized for each employee. Not only can the system help present employees, but it can also assist a company’s department of human resources to hire the most fitting applicants. When it comes to hiring applicants, one major issue is the “skills gap,” which refers to the disparity between an applicant’s existing skills and the skills that a certain profession requires. Using an evaluation test, the CMS determines the skills gap and helps reduce it.

Companies that use a Competency Management System also have an added advantage of matching an employee’s skills and knowledge with a certain job position. Usually, the CMS can create an employee’s profile that can be compared to a current job profile, making for an easier decision on which employee is most suitable for the position. The system can also create “succession planning,” which helps a company determine the candidates most deserving of a promotion or those qualified to move to another vacant position.

Ad

Not only does it analyze an employee's knowledge and skill level, but the system can also evaluate other traits as well, such as emotional intelligence (EQ). Companies often place an important value on how their employees associate with each other to create an ideal working environment. The Competency Management System can also be used to evaluate personalities and behaviors, as they have an effect on an applicant or employee’s creation of working habits and motivation methods.

The system can be created in a more conventional way with papered documents and tests, but the computerized version can be more convenient. The computerized database can be updated faster if, for instance, an employee’s profile changes or the company imposes a new policy. It can also consume less time and space in filing the documents. A Competency Management System also creates an atmosphere of transparency, wherein both employers and employees can access relevant information about each other and about the company as a whole.

Ad

You might also Like

Recommended

Discuss this Article

Post your comments

Post Anonymously

Login

username
password
forgot password?

Register

username
password
confirm
email