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What Does "Dictated but Not Read" Mean?

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  • Written By: G. Wiesen
  • Edited By: Heather Bailey
  • Last Modified Date: 01 September 2016
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The phrase “dictated but not read” indicates that the text of a letter or other document, on which the phrase appears, was dictated to another person and not proofread. This is usually indicative of a document that was typed by a secretary or stenographer while taking dictation from the person sending the document. Once the typed letter or text has been completed, then the person who dictated the letter does not proofread it and instead simply sends out the letter. Use of the phrase can be seen as rude or tactless, as the implication is often made that the person who dictated the letter did not care enough to read it before sending it.

Sometimes abbreviated “DBNR,” the use of the phrase stems from business people and managers having a secretary type letters for them. The manager dictates aloud the contents of the letter, and the secretary or stenographer types or writes the letter out for the manager. Once complete, then the manager can proofread the contents of the letter, usually prior to signing it, and approve it for sending. When the phrase “dictated but not read” is used, it means that the person who dictated the letter did not proofread it.

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The phrase is likely meant as an excuse for any mistakes or errors found in the letter or document on which it appears. If a letter was dictated but not read, then any mistakes in the letter are the result of the typist and not meant to reflect the person from whom the letter was sent. This could also potentially be used as a way to get out of any legal issues that may arise from documents that are incorrect in some way. Someone who has not signed the document and had it stamped with this phrase can always argue that some material in it was not approved by him or her.

While “dictated but not read” is inherently innocuous, it often has a fairly negative connotation associated with it. People commonly see that message and feel that it indicates that the sender did not wish to spend the time reading it prior to sending it, implying that the receiver is unimportant to the sender. The phrase may imply that someone is so important that he or she does not have time to read the document before sending it, but usually sounds somewhat pompous or impersonal. One noteworthy response to this phrase, by those offended by it, is to return the letter to the sender with the addition of the phrase “received but not read.”

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Discuss this Article

anon925332
Post 7

Just for the reference of anyone who may come across this article, it's fairly common to see "dbnr" in day-to-day emails in Hollywood, such as from an agent or manager, and to my knowledge it's not considered rude.

anon341810
Post 6

It is not polite to send letters signed "DBNR". I personally think it is rude and it is a way of actually saying my secretary is not so good and the receiver is not very far from him.

anon337248
Post 5

I type dictated letters send them to my boss, then my boss proofreads them and emails them back to be printed out, as he may not be anywhere near the office. I cannot sign off 'dictated but not read' as he has read it, but he cannot sign it. I keep changing how I write this but would appreciate some advice. "Dictated/electronically checked/but not signed" is what actually happens.

OeKc05
Post 3

@seag47 – I know what you mean. I can see how the connotations from this could insult someone, especially another professional.

Let's say that one doctor dictated a letter to another doctor but stamped it “DBNR.” Since they are on the same professional level, the recipient might be offended.

feasting
Post 2

I think that one acceptable dictated but not read example is one where the secretary doubles as an editor or is really proficient in grammar. Many secretaries are required to be great at spelling, punctuation, and sentence structure, so it isn't always a bad thing that the person dictating the letter didn't read it.

In fact, in many cases, a person will rely on the secretary to correct things for them. I worked as a secretary for a man who was very bad at grammar, and he authorized me to fix his mistakes, even those made in diction.

seag47
Post 1

Wow! I have never seen a letter stamped with this. I think I would feel a bit insulted if I received one, though!

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