A technical clerk is often expected to perform typical clerical duties, but an emphasis is frequently placed on knowledge of technical tasks in the engineering field — a background that not every secretary has. One example of a frequent duty in this position is filing paperwork, which often includes notifications of changes to operations and lists of engineering project requirements. Knowledge of electronic filing also is important, which is why technical clerks are expected to be skilled with software and databases. While clerks of this type may need to perform more routine clerical duties, such as emailing and answering the office phone, they also handle more complex tasks, such as ensuring the accuracy of technical manuals, collecting data into report form and making calculations to ensure that project resources are managed to their maximum potential.

The typical technical clerk is responsible for filing and compiling a range of documents. Most technical clerks are expected to be able to create and maintain a filing system to keep paperwork organized. Some of the most important documents tend to concern personnel, because the person in this position needs to file the initial employee paperwork, training records and any notes regarding employee disciplinary actions in the engineering department. In addition, most technical clerk jobs involve organizing the paperwork that lists the requirements for projects and any changes to operations, ensuring that the rules are followed and deadlines are met. These documents usually need to be constantly updated and easily accessible so those in charge can access them at any time.

Filing does not just involve paper when it comes to technical clerk requirements, because the person in this position also is usually expected to be adept at using technology to keep documents organized. This type of employee should typically be able to determine which software would be helpful in keeping files organized. Related tasks often include installing and troubleshooting the software when necessary, as well as creating and updating databases. In addition, this employee may be expected to help coworkers with other technical tasks that involve the computer, which is why applicants are typically advised to ensure that they have advanced technical knowledge before applying.

Similar to other types of clerks, a technical clerk usually has to complete some clerical tasks throughout the day. This means that clerks of this type can expect to answer the phone and either help the caller or know how to direct the caller to someone who can be of assistance. They also may greet people who visit the engineering office, so technical clerks should be comfortable talking to new people daily. Additionally, clerical tasks may include faxing, emailing and proofreading technical documents before they are sent out. In some cases, technical clerks even help create and edit technical manuals to ensure that the information is accurate, which is why applicants are usually encouraged to have a background in civil engineering or construction — specifically, several years of experience with an engineering or construction firm.