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What are the Best Tips for Workplace Organization?

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  • Written By: S. Gonzales
  • Edited By: A. Joseph
  • Last Modified Date: 17 November 2016
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There are countless ways to create and maintain an organized workplace. Following the best tips for workplace organization can save time, relax employees and increase productivity levels. By making a few changes to the way you handle papers, decorate an office, use a desk and work on a computer, you can enjoy a more efficient workplace. Some tips include using daily to-do lists, keeping files orderly, reducing workplace clutter and keeping a schedule on a calendar.

Workplace organization depends on having items where you need them, when you need them. It's estimated that employees lose about one hour a day attempting to find items that are necessary to complete tasks. Sticking to a system of workplace organization can decrease the amount of time lost every day simply trying to locate items. As a habit, end each day by making lists of tasks that need to be performed the next day and begin the following day by retrieving all of your needed materials. Mark tasks off your list as you complete them; this will keep you focused on your productivity levels during the day.

Files should be kept orderly by anyone interested in workplace organization. Separate different files and house them in their appropriate folders. Avoid randomly filing paperwork or leaving files out of their folders longer than necessary. Make it a personal goal to file a piece of paper as soon as it touches your hands.

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Create more space in your workplace. Clutter, including furniture or decor, can have a negative effect on an employee's ability to concentrate. Consider removing unnecessary pieces of furniture to create more space and thinking room. If you think that your office appears too bare, think about replacing the furniture with more organizational tools like drawers. Similarly, try to increase your desk's space by removing items that aren't used regularly and by clearing your desk at the end of each day.

Be aware that workplace organization extends to more than just physical items. Digital data, as well as physical objects, need to be organized, too. Create a digital system that makes sense to you and your business and implement it. Any system that makes retrieving important information easier can be beneficial to your workplace.

Today's digital society can make it easy for employees to use calendars located on computers or digital devices, but if those digital documents are lost, it can be difficult to retrieve them. Paper calendars provide physical documentation of tasks, projects, meetings and assignments. Calendars should be big enough to accommodate the needs of its keeper; for example, if a manager keeps a calendar, he or she should consider buying a calendar that can help him or her keep track of employees. Digital calendars can be kept, too, but they should complement physical calendars and not be used in place of them.

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