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What are the Best Tips for Table and Chair Rental?

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  • Written By: Dan Cavallari
  • Edited By: Bronwyn Harris
  • Last Modified Date: 26 November 2016
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Table and chair rental is very often necessary at weddings or other large events, and the process of finding the best price on the right amount of tables and chairs can sometimes be quite frustrating. To make the process simpler, it often helps to have a plan before even beginning to research table and chair rental. This plan should involve deciding how many chairs are necessary, how large and what shape the tables should be, and how many of each type of table will be necessary. The renter should not forget to consider tablecloths and chair covers when considering table and chair rental.

Remember that table and chair rental services often include delivery services for a reason: a large number of tables and chairs can be very difficult to transport, time-consuming to set up and tear down, and back-breaking to move. If the rental company does not offer delivery services, be sure to consider how to transport the tables and chairs, or look for a rental company that does offer this service. Most table and chair rental services charge a fee for transport, but the fee may well be worth the savings in frustration, time, and ease of set-up. Most people want to focus on the event, not on the set up and tear-down, so if possible, choose to have the tables and chairs delivered.

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Tables often come in a variety of shapes and sizes; drawing up a layout of the event can help the renter decide how many tables will be necessary and what shapes of tables will fit best in the space being used. For a wedding, the renter should not forget to order tables for the caterer, gift table, or other miscellaneous purposes. Consider what size tables to rent by determining how many guests will be at the event, and ask the rental company how many people can sit comfortably at each size table.

Consider whether the event will be held outdoors or indoors as well. The table and chair rental company may recommend certain tables and chairs for different applications; some tables and chair materials are better for outdoor occasions because they will be more stable on uneven surfaces such as grass, and they may be waterproof or water resistant should unexpected weather put a damper on the festivities. Consider, too, renting table linens and chair covers as well. Most tables and chairs will not be especially attractive, so renting table linens can make the appearance much more appealing. Be sure to rent the correct size linens for each style of table.

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