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What Are the Best Tips for Systems Acquisition?

Some companies have an in-house department charged with selecting hardware and software programs designed to help the company operate more efficiently.
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  • Written By: Troy Holmes
  • Edited By: W. Everett
  • Last Modified Date: 08 September 2014
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When a business buys computer hardware, it typically follows systems acquisition rules and procedures. These are meant to help a company navigate the complexities of computer license agreements. The best tip for system acquisition is to ensure products are purchased at discount rates, which can have long-term cost savings benefits.

One of the best tips for a systems acquisition contracts is to include contract services support. These are the services that include installation and configuration of hardware equipment. It is important to ensure adequate support services are included with an acquisition because prices can be better negotiated during the initial purchase of equipment.

Hardware support and maintenance agreements are another part of systems acquisition strategies. These support services are basically an insurance policy for the computer hardware that can be used for several years after the initial purchase. The maintenance contract typically includes warranty and service agreements that extend the basic warranty of the computer system.

Managing ongoing license agreements is one of the most difficult tasks for a company. These system acquisition processes are typically different for each type of software and hardware purchased. The best way to manage these complex agreements is to organize and consolidate the purchases into specific procurement types. Some examples include desktop hardware, application servers, phones, and email systems.

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Most companies have specific purchasing strategies designed to save time and money. These strategies typically include vendor-specific purchasing agreements for specific hardware and software products. When working on systems acquisitions, it is important to think about long-term strategies for the company's software and hardware needs.

Many companies have special departments that manage systems acquisitions. These employees are trained in the rules of the company's acquisition process. This team typically includes lawyers, contract specialists, and technical experts.

If a person wants to become an expert in systems acquisition, he should study contract negotiation skills. These techniques are essential for successful computer purchases. Most companies require several years of experience for job candidates seeking work in the acquisition field.

Software as a service (SAAS) is a new option for systems acquisition. This strategy is a method of outsourcing the cost of ownership for central computer hardware and software. Many companies are hoping to use this new approach to offset the high costs of new information technology solutions.

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