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A receptionist cover letter, like most cover letters, is a chance for you to make a first impression that is a little more personal than a resume. The letter is usually included with the resume as a way of introducing you to the prospective employer. It should give the employer a sense of who you are while maintaining a professional tone and addressing how your education, experience, and personality make you ideal for the job.
As a receptionist, you will be the first face people see when they walk in the door, the first voice they hear when they call on the phone, and sometimes the first person to respond when they send an email. This means that your cover letter should show that you are capable of being both personable and professional. One way to do this is by addressing your letter to a specific person. Addressing your letter to Mr. Jones rather than HR Representative adds a personal touch while maintaining a professional demeanor. Just make sure that you have done your research so you are directing your letter to the correct person.
The body of your receptionist cover letter should consist of three paragraphs. The first paragraph should immediately state the position you are applying for and where you heard about the job. If you were referred by a mutual friend or acquaintance, say so. It could set you apart from other applicants. Finally, in one or two sentences, tell why you think you are appropriate for the job. There is no need to go into details here; leave that for the second paragraph.
In the second paragraph, you should refer specifically to the job posting. Find key words and echo them in your description of yourself and your experience. If the job posting asks for a person with strong phone skills and people skills, do not write that you get along well with others and have a professional phone manner. Instead, echo exactly what it says on the job posting. If you do not meet all the criteria mentioned, stress the ones you do have and feel most confident in.
In the last paragraph of your receptionist cover letter, you should thank the prospective employer for her consideration. Let the employer know that you plan to call her by a certain date to make sure that she received your information and to inquire about setting up an interview. On a side note, it is important to actually call when you say you will.
Sign your receptionist cover letter "Sincerely," followed by your name and contact information. Be sure to proofread your letter before sending it. If possible, have someone else read it as well to catch any grammar or spelling errors.
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